Employer guide

Version: 1.0
Date: 6 January 2026
Audience: Employers and recruitment teams using SelectWiser

1. What SelectWiser is (and is not)

SelectWiser is a decision-support platform. It can analyse application documents and give scores and signals, but:

SelectWiser takes no decisions about inviting, rejecting or hiring.
Your organisation remains responsible for human assessment and for the final decision.

2. Roles under the GDPR (who is responsible for what?)

Role	Party	Responsible for
Controller	Your organisation	Determines the purpose and means of processing, informs candidates, handles rights requests
Processor	SelectWiser	Processes only on instruction, secures data, supports rights requests

For limited data (account, invoicing, security logs) SelectWiser may itself be the controller. See the Privacy Statement.

In practice: Candidates wanting to exercise privacy rights about their application should as a rule come to you. SelectWiser supports where it can.

3. Informing candidates (transparency)

Make sure candidates know at least the following before or while they apply:

Which data you process (CV, cover letter and metadata)
That AI analysis is used, optionally
That AI only supports the process and that human assessment takes place
Retention periods (for example 4 weeks by default, 12 months for a talent pool with consent)
How they can exercise their rights (access, erasure, objection)

Tip: In your vacancy or application flow, link to your own privacy text and to the SelectWiser Privacy Statement and AI Governance.

4. AI analysis is optional (no disadvantage for saying no)

If you offer AI analysis, make sure that:

The choice is freely made, with no pressure
Candidates who decline AI analysis are not disadvantaged (Article 7(4) GDPR)
The procedure runs normally without AI as well

In SelectWiser: Candidates without AI consent are not pushed to the bottom when sorting by score. They appear in a separate "Review manually" section.

5. Human assessment (Article 22 GDPR)

You may not take decisions based solely on automated processing where those decisions have a significant impact.

Approach:

Always look at the CV, the cover letter and/or the analysis before a substantive rejection
Record a short reason when rejecting
Use AI scores and signals as input, not as the decision

SelectWiser guardrail: Closing a vacancy that still has unread candidates triggers a warning. Closing it anyway is logged for accountability.

6. Non-discrimination and fair use

Use AI output only on criteria that are relevant to the role.

Avoid:

Selecting on, or being influenced by, protected characteristics
Using proxies (such as a name or writing style) in place of relevance to the role
Trusting scores blindly, without context

SelectWiser: The AI is instructed not to weigh sensitive characteristics. Even so, your assessment remains decisive.

7. Retention periods (guidance)

Type of data	Retention period
Application data (default)	Up to 4 weeks after the procedure ends
Talent pool	Up to 12 months, with explicit consent
Invoicing	7 years (statutory)
Platform and security logs	About 90 days, unless an incident investigation requires longer

8. Candidates' rights (who does what?)

Action	Who is responsible
Receiving the request	You (the primary point of contact)
Carrying out the request	You, with support from SelectWiser where needed
Documenting it	Both parties

Arrange internally:

An owner (a role)
A mailbox for privacy requests
A standard turnaround time (one month at most)

9. Incidents and data breaches

In the event of a possible data breach:

Record internally what happened
Take immediate measures (containment)
Inform the responsible person where needed and follow your data breach procedure

As a processor, SelectWiser can supply information about scope and timeline.

10. Ready-made text for your candidate information

AI analysis (optional)

We may use an AI-supported analysis to make applications easier to review. It is intended to support our recruiters.

You can choose not to take part in AI analysis; this is no disadvantage to your application. The final assessment and decision is always made by people.

Questions?

SelectWiser support: support@selectwiser.nl
Privacy questions: privacy@selectwiser.nl